Working Session, February 22, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM.

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the working session and Commissioner Shooter gave the invocation.  The Pledge of Allegiance was recited by the group. 

APPROVAL OF MINUTES

Motion by Commissioner Love, second by Commissioner Boyd, to approve the minutes of the February 14, 2012, regular meeting as presented; the motion carried unanimously

OPEN COMMENT PERIOD

  1. Ms. Britney Melvin from the Robeson County Health Department appeared before the Board to talk about a new program called “Teen Health Now.”  This program is designed to enhance teen health, especially teen pregnancies. The group will be meeting every Thursday from 3:00pm to 5:00pm. There must be a minimum of five members for the group to form; however, presently there is no place for this group to meet. Commissioner Love stated that she had the perfect place at the Southside-Ashpole Alumni Association, and for Ms. Melvin to get up with her at a later date and formalize the use of that facility.
  2. Dr. Arthur Purcell came before the Board to state that he has a house at 510 W. Main St., and although it remains vacant, he willingly maintains the utilities there, paying the minimum bill; two months ago he received a massive bill, but there was no leak detected, as verified by Jessie Watson. The Town policy is that in order to obtain a credit, there must be a bill from a plumber that indicates the leak has been fixed; since no leak was detected, there was no plumber’s bill. Dr. Purcell requests consideration for a credit.

Commissioner Shooter opined that verification from the Public Works Director should have the same veracity as a plumber’s statement, and therefore the credit should be given.  This was the consensus of the Board, and shall henceforth be part of the policy for issuing credits for leaks.

OLD BUSINESS

  1. Animal Control –CountyCommissioner Hubert Sealy appeared before the Board and stated that, first, the County cannot assist in animal control in the municipalities because they have only three Animal Control Officers for the entire county. But what he can do is assist in building an animal retention kennel (specifically, the slab and fencing) that meets standards if the town can find a suitable location. Commissioner Sealy also stated that the town will have to capture the animals, but the county can pick them up each morning, thus relieving the town of the onerous burden of transporting the animals to the pound at St. Pauls.

Mr. Proctor was tasked with getting with Bill Smith to ascertain building specs and to coordinate with the Health Department.

  1. Street Banners – Mr. Proctor presented the results of the called STEP Committee meeting held Monday, February 20th, regarding purchase of street banners under the Streetscape program of STEP. He distributed color copies of four possible options for banners. He then related to the Board that the Committee thought vinyl banners would be better than canvas, and recommended that we go with vinyl; they also recommended that the Town purchase the banners having the “R” of Option 3 and the “Historic Downtown Rowland” of Option 2.

Mr. Proctor then explained that since the STEP meeting, he has found out that the vinyl banners are generally for short-term uses of up to three years, and are made using a digitally-applied inkjet ink, which tends to fade quickly in the sun.  On the other hand, the canvas used is heavy boat canvas – the same canvas that awnings are made of – and uses a screen printing application which does not fade; these are guaranteed for five years.

The Board then discussed their preferences for which style of banner the Town should use. Following discussion,

Motion by Commissioner Shooter, second by Commissioner Love, to purchase eighteen canvas banners, using Option four (4), and cover the area between Watson and Canal on Main Street; the motion carried unanimously.

NEW BUSINESS

There is no New Business at this time.

DEPARTMENTAL REPORTS

AdministrationNo reports

Legal – No reports

Police – No reports

Public Works/Streets/Sanitation – No reports

Water/Sewer – No reports

CDBG/STEP ProgramMr. Proctor will present an updated STEP Finance Statement at the March 13th meeting.

Board of Commissioners

  1. Commissioner Shooter informed the Board that there would be a chicken bog on March 1st, sponsored by the Gideons, for the benefit of Joe McGirt’s medical expenses.
  2. Commissioner Love stated that there is an abandoned trailer owned by Agnes Holcum behind her house that was infested with snakes and rats; she asked Mr. Proctor to look into the matter.
  3. Commissioner Hunt informed the Board that the Ballpark benches have arrived and are assembled, and the slab has been put down. The old benches came from the Canal Street Park and will be replaced there.

He also informed the Board that David Vaughan from FEMA will be here on Friday to begin the closure procedure for final FEMA payment. 

ANNOUNCEMENTS/OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

ADJOURNMENT

Motion by Commissioner Love, second by Commissioner Shooter, to adjourn at 7:29 p.m.

 

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