Regular Meeting, March 13, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the meeting and Commissioner Boyd gave the invocation. The Pledge of Allegiance was recited by the group.

APPROVAL OF MINUTES

Motion by Commissioner Love, second by Commissioner Boyd, to approve the minutes of the February 22, 2012, Working Session as presented; the motion carried unanimously.

OPEN COMMENT PERIOD

  1. Eddie Franklin came before the Board to again complain about the lack of animal control in town. He wanted to know what has been done about having the new dog pen erected.

Mr. Proctor stated that he had been in contact with County Health Director Bill smith, who sent an inspector to verify the location of the new pens just today (3-13-12); the inspector said the site was suitable. We are now waiting for written confirmation of the location’s suitability in order to proceed. 

  1. Ms. Rose Mace, 404A Watson St, complained about her continuing high water bill in light of the fact that it has been determined that she has no leaks. Mr. Proctor took her phone number and told her he would be in contact with her to discuss the problem.

UNFINISHED BUSINESS

  1. Discussion/decision regarding the Depot floor plan – This item was held over until the STEP Report.

NEW BUSINESS

  1. Discussion/decision on allowing early payment of retiree vacation – Mr. Proctor referenced his Memorandum 12-3, and informed the Board that employee Willie Southern was retiring on May 1st, but was in need of dental work before he retired. Mr. Southern was asking for early payment of a portion of his accrued vacation to pay his deductible.

Commissioner Hunt opined that paying vacation while allowing en employee to continue to work was tantamount to paying him twice. Commissioner Shooter countered that vacation pay is owed to an employee as it accrues, and it is all payable when an employee leaves employment; in addition, in this instance, this payment will be due on May 1st anyway, only six weeks away.

Motion by Commissioner Love, second by Commissioner Boyd, to authorize the early payment of vacation to Willie Southern; the motion carried on a 3-1 vote with Commissioner Hunt voting Nay.

  1. Appointment to the Robeson County 225th Birthday Celebration Committee – After a brief discussion,

Motion by Commissioner Shooter, second by Commissioner Love, to table this item to the next Board meeting to ascertain if any town citizens would care to represent Rowland on this committee; the motion carried unanimously.

  1. NC STEP Financial Analysis, Blake Proctor – This item was held over until the STEP Report.
  2. Discussion/decision regarding the Senior Center roof – Mr. Proctor informed the Board that the Senior Center side of the building housing that function and the library was still leaking. He reminded the board that some three years ago, the library side had been completely reroofed, with a five-year warranty; however, the senior center side had only been patched – which wasn’t warranted – and leaks keep occurring there. Following discussion,

Motion by Commissioner Love, second by Commissioner Boyd, for Mr. Proctor to get back with Britt & Britt Roofing to attempt to have them fix the leaks under terms of the warranty; Mr. Proctor was also asked to get bids from other roofers to reroof the senior center side of the building; the motion carried unanimously.

DEPARTMENTAL REPORTS

Administration – No report

Legal – No report

Police – Chief Reaves informed the Board that two of his officers were being honored by Mothers Against Drunk Driving (MADD) for their enforcement of the State’s DUI laws.

Public Works –  Mr. Watson reported that Jerry Jones has had to go to the hospital again.

Water and Sewer – No report

NC STEP Program Update –  Ben McCallum, representing the Rowland CDC and the STEP Committee, told the Board that the STEP activities are winding down. William Alford said that at the last STEP meeting held on Monday, March 5th, Mr. Proctor told the Committee that the program had been extended another month to April 30th; accordingly, the Committee voted to recommend to the Commissioners that Mr. McCallum receive his $500.00 for April. Mr. Proctor then informed the assembly that an additional extension had just been approved to May 31st; answering a question by Mayor Hunt, Mr. Proctor affirmed that this extension was indeed in writing.

Mr. Proctor informed the Board that during the STEP meeting he had suggested that some of the funds that are left be used to the redo the façade of the old bank building at 107 W. Main St. in order to enhance look of the entire street; he suggested that glass be put in the upper windows and the trim repainted white. The Committee authorized him to get estimates and come back to them. Mr. Proctor  was asking the Board to approve the concept so that he can go to the Rural Center to request a change in the scope of façade work; otherwise there was no need in proceeding with gathering information. 

Motion by Commissioner Hunt, second by Commissioner Shooter, to have Mr. Proctor contact the Rural Center to request a change in the scope of work to allow the old bank building at 107 W. Main to be eligible for a façade grant; the motion carried unanimously. 

Mr. Proctor provided a current and projected STEP financial analysis: He said that effective with the March 2nd reimbursement request of $5,319.48, there was a balance of $20,209.96 in the grant. Projecting to the end of March, he said that, with projects totaling $10,986.17 in the works, the April 1st balance should be $9,223.79.

Finally, Mr. Proctor provided a thumbnail overview of the website. He said that all approved minutes from January 10th forward are online, and that more pictures have been added. He then presented  a brief report on monthly viewership, starting with 18 on October and rising each month to 58 in February;  of a total of 197 viewers, 30 or 15.2% were from other countries.

Board of Commissioners –

Commissioner Love asked about the dog situation and was reminded that the Health Department had just that day been to the old sewer plant and verbally approved the location; we are now awaiting written confirmation, and then Mr. Proctor will get back with the State Health Department  as well as with County Commissioner Sealy.

ANNOUNCEMENTS AND OTHE MATTERS OF INTEREST

Ms. Landa Gaddy came before the Board to tout her child-enhancement program, called “Parent Management,” saying the program “works!” She said she has been before all the other town boards to talk about her program; there is total enthusiasm for it, and Ms. Gaddy has asked for support form Rowland. Mayor hunt thanked Ms. Garry for coming and said the Town would get back with her.

ADJOURNMENT

Motion by Commissioner Hunt, second by Commissioner Shooter, to adjourn at 7:33p.m.

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