Regular Meeting, May 8, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the meeting and Commissioner Shooter gave the invocation. The Pledge of Allegiance was recited by those present.

APPROVAL OF MINUTES

Motion by Commissioner Boyd, second by Commissioner Love, to approve the minutes of the April 25, 2012, Working Session as presented; the motion carried unanimously. 

OPEN COMMENT PERIOD

  1. Eddie Franklin came before the Board and asked the status of the dog pen. Mr. Proctor replied that the animal holding pen location has been completed and we are waiting for an inspection by the County Health Department; additionally, the County Animal Shelter is not accepting animals due to a distemper outbreak. 
  2. Ms. Lolita Watson came before the Board to voice her concern about the pharmacy closing.

UNFINISHED BUSINESS

There was no Unfinished Business.

 NEW BUSINESS

  1. Ms. Catie Roche, Robeson County Librarian, came before the Board to thank the town for its support of the library system in the county. Town librarian Anne Ellerbee provided information about how well-used the library is in Rowland; she then distributed documentation about up-coming events within the library system
  2. Resolution 12-02, closing a portion of Bracey Street – Mr. Proctor read Resolution 12-02, and Town Attorney Rob Price explained the procedure that needed to be followed in order to close the street.  

Motion by Commissioner Shooter, second by Commissioner Love, to adopt Resolution 12-02, closing a portion ofBracey Street; the motion carried unanimously.

DEPARTMENTAL REPORTS

Administration – No report

Legal – No report

Police – Reported that Attorney Price had been awarded the Centennial Award for community service. He also informed the Board that the bank robber had been apprehended.

Public Works – DPW Director Jesse Watson introduced new employees Rick McLean and John Braswell. He also stated that we needed to carry the backhoe toRaleigh for repair because it is intermittent and can’t be fixed here; the commission opined that this was a maintenance problem and did not need to come before the Board.

Water and Sewer – Sewer Operator Jerry Jones informed the Commission that a new set of training manuals is required for the new employees to get certification training, at an approximate cost of $200.

Motion by Commissioner Hunt, second by Commissioner Boyd, to purchase the new manuals; the motion carried unanimously.

NC STEP Program Update – Ben McCallum, told the Board that STEP activities are winding down, and that there should be no more STEP Committee meetings.

Mr. Proctor informed the Board that the Rural Center is sending us amendment documents for both STEP Planning and STEP implementation.

Mr. Proctor also informed the Board that the architects designing the Depot Floor Plan have contacted neither the Town nor the Historical Society. He is concerned that the firm may not be proceeding in a timely manner and the floor plan will not be completed by the expiration of the STEP Grant; the Town may then be on the hook for the cost of the plan. It was the Board’s consensus that if the floor plan could not be completed, the funds should be diverted to the Old Bank project. Mr. Proctor opined that it would be in the best interest of the Town if he and Robert Campbell went toCharlottefor a face-to-face visit with Mr. McClure. Mayor Hunt suggested that this should be at an early date, and if it looks like the deadline could not be met, we could have a called meeting to address the issue.

Motion by Commissioner Hunt, second by Commissioner Boyd, to authorize Mr. Proctor and Mr. Campbell to go toCharlotte to meet with the architects; the motion carried, with Commissioner Shooter voting Nay.

Board of Commissioners –

  1. Commissioner Boyd asked that the Small Town Main Street issue be placed on the agenda for the May 23rd meeting.
  2. Commissioner Shooter asked if the Town charged people for putting out their political signs, to ensure the signs were removed in a timely manner; Mr. Proctor replied that he has not seen any ordinance to that effect, but that he would ensure that political signs were removed.

ANNOUNCEMENTS AND OTHE MATTERS OF INTEREST

There were no announcements or other matters of interest. 

CLOSED SESSION – FOR THE PURPOSES OF ATTORNEY/CLIENT PRIVILEGE

Motion by Commissioner Love, second by Commissioner Shooter, at 7:23pm to go into Closed Session for the purposes of attorney/client privilege; the motion carried unanimously.

Motion by Commissioner Love, second by Commissioner Shooter, at 7:38pm to come out of Closed Session; the motion carried unanimously.

There was no action taken.

ADJOURNMENT

Motion by Commissioner Love, second by Commissioner Shooter, to adjourn at 7:38p.m.

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