Working Session, June, 27, 2012

 

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM.

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the working session and gave the invocation.  The Pledge of Allegiance was recited by the group. 

PUBLIC HEARING

Motion by Commissioner Love, second by Commissioner Shooter, to open the public hearing on the Multi-jurisdictional Hazard Mitigation Plan; the motion carried unanimously.

There were no comments from the public.

Motionby Commissioner Love, second by Commissioner Shooter, to close the public hearing on the Multi-jurisdictional Hazard Mitigation Plan; the motion carried unanimously.

APPROVAL OF MINUTES

Motionby Commissioner Love, second by Commissioner Shooter, to approve the minutes of the June 5, 2012, budget workshop, with correction of a substantive typographical error; the motion carried unanimously.

Motion by Commissioner Love, second by Commissioner Boyd, to approve the minutes of the June 12, 2012 regular meeting as presented; the motion carried unanimously.

Motion by Commissioner Hunt, second by Commissioner Love, to approve the minutes of the June 14, 2012 budget workshop as presented; the motion carried unanimously.

OPEN COMMENT PERIOD

There were no comments from the public.

UNFINISHED BUSINESS 

  1. Ordinance 12-110, Amended Fiscal Year 201-2012 budget – Mr. Proctor read Ordinance 12-110 into the record.

Motion by Commissioner Shooter, second by Commissioner Boyd, to adopt Ordinance 12-110, Amended FY 2011-2012 Budget as presented; the motion carried unanimously.

  1. Ordinance 12-111, Fiscal Year 2012-2013 budget – Mr. Proctor read Ordinance 12-111 into the record.

Discussion ensued regarding the propriety of giving authority to the Finance Director in light of the fact that all authority vests in the Board of Commissioners. Mr. Proctor ensured the Board that Section V, Special Authorization, and Section VI, Restrictions – Budget Officer, would be removed from the ordinance. 

Motion by Commissioner Hunt, second by Commissioner Boyd, to adopt Ordinance 12-111, FY 2012-2013 Budget as amended; the motion carried unanimously.

NEW BUSINESS 

  1. Resolution 12-3, Approval of Multi-jurisdictional Hazard Mitigation Plan – Mr. Proctor read Resolution 12-3 into the record. Commissioner Shooter suggested that either the Town Board or a commissioner, as appropriate, should be placed where the words “Town Clerk” are.

Motion by Commissioner Love, second by Commissioner Shooter, to adopt Resolution 12-3 with the suggested changes; the motion carried unanimously.

  1. Resolution 12-4, Enforcement of Subdivision Regulations in the Rowland ETJ – Mr. Proctor read Resolution 12-4 into the record. Commissioner Shooter reminded the Board that the Town residents some years had voted against having an ETJ; therefore we cannot enforce subdivision regulations outside of town. 

Motion by Commissioner Shooter, second by Commissioner Hunt, to adopt Resolution 12-4 to allow the County to enforce subdivision regulations in any hypothetical ETJ, with the stipulation that the matter be revisited should the Town subsequently adopt an ETJ; the motion carried unanimously.

  1. Request from Knights Inn for Utility Relief – Mr. Proctor presented a request from the Knights Inn for utility relief inasmuch as they had inadvertent excess use not connected to a leak; the credit would be $215.04.

Motion by Commissioner Shooter, second by Commissioner Hunt, to approve the request from Knights Inn for utility relief in the amount of $215.04; the motion carried unanimously.

DEPARTMENTAL REPORTS 

AdministrationMr. Proctor distributed the proposed FY 2013 ABC Board budget to the Commission for their information; also for their information, Mr. Proctor presented a spreadsheet on the FY 2011-2012 2% Occupancy Tax revenues. Lastly, he presented a proposed Rowland Certificate of Appreciation that the town can issue to deserving residents and the Commission concurred that it was presentable.

Legal – No reports

Police – No reports

Public Works/Streets/Sanitation – No reports

Water/Sewer – No reports

CDBG/STEP Program Commissioner Boyd presented a draft final STEP Report for discussion by the Board. The Board disapproved  of the verbiage in paragraph 4 of the “Lessons Learned” section of the report that stated that there was a lack of participation and support from the Board, and asked for that part of the paragraph before the four bullets be redacted; additionally, the Board objected to the final paragraph regarding any lack of support for the concept of a committee to continue the objectives of the STEP Committee: There is no objection as long as the term STEP Committee is not used.

Board of Commissioners – Commissioner Hunt related that a tourist family had stopped by the depot last week and found the artifacts of interest; they had learned of the depot from the Rowland website. 

ANNOUNCEMENTS/OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

ADJOURNMENT

Motion by Commissioner Hunt, second by Commissioner Shooter, to adjourn at 7:58p.m.

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