Working Session, July 25, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM.

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the working session and Commissioner Shooter gave the invocation.  The Pledge of Allegiance was recited by the group. 

PRESENTATION OF COMMENDATION

Mayor Hunt presented a plaque commending Rowland Police Officer Scott Chavis for his heroism while off-duty at the beach inMyrtle Beach,SC; Officer Chavis assisted in saving the lives of four people caught in a rip-tide. Following the presentation, Officer Chavis introduced his mother, wife, sister and nieces, and had his picture taken with Chief Reaves and the Board.

APPROVAL OF MINUTES

Motion by Commissioner Hunt, second by Commissioner Boyd, to approve the minutes of the June 27, 2012, working session, as previously amended; the motion carried unanimously.

Motion by Commissioner Hunt, second by Commissioner Love, to approve the minutes of the July 10, 2012 regular meeting as presented; the motion carried unanimously.

OPEN COMMENT PERIOD

There were no comments from the public.

UNFINISHED BUSINESS

  1. Appointment to the ABC Board – Commissioner Hunt stated that Commissioner Love had expressed an interest in this position.

Motion by Commissioner Hunt, second by Commissioner Shooter, to appoint Commissioner Love to the ABC Board; the motion carried unanimously.

  1. Discussion of Indecent Exposure Ordinance – Mr. Proctor stated that he placed this item on the agenda as the only avenue to address the complaint from Mr. Baker at the previous meeting regarding young men walking around downtown without shirts on.  Commissioner Love informed Mr. Proctor that there was an amendment to this ordinance in the summer of 2009 that addressed “droopy pants.” Mr. Proctor said that he had not found that ordinance, and thanked Commissioner Love for so informing him.

Mr. Proctor directed the Board to the Indecent Exposure ordinance and stated that this ordinance determines that willful exposure of genitals or buttocks is a violation of decency standards.  Commissioner Hunt opined that not wearing shirts was a “cultural thing,” and there was nothing wrong with that; Chief Reaves stated that there was nothing the town could do “as long as they’re not being indecent.” Lt. Richardson stated that under state law, “it’s not ‘indecent exposure’ if they’re not showing their private parts.”

It was the consensus of the Board that requiring men to wear tops would be unenforceable.

NEW BUSINESS

  1. Dumpster Rate Increase – Mr. Proctor stated that the town has received a notice from Waste Management regarding a contractual increase of 1.28% in rates. Commissioner Shooter opined that the contract stipulated that there would be no rate increases for the first two years. Mr. Proctor replied that he would contact Waste Management for clarification.

Motion by Commissioner Shooter, second by Commissioner Boyd, to table this item until Mr. Proctor can get clarification from Waste Management; the motion carried unanimously.

  1. Discussion of billing policy – Mayor Hunt stated that she asked for this to be put on the agenda because she was getting phone calls from citizens and there was still confusion about when the utility cut-off date is. The cut-off date is the 10th of the month after the month in which the bill comes out; that is, on the 20th of the month billed, the $10.00 late fee is added, and services will be cut off if the bill is not paid by the 10th of the following month.

On a related matter, it was noted that some Commissioners “stand” for a constituent’s late utility bill, but that this creates more confusion because other Commissioners do not do so; and additionally, it was unfair to both those customers who pay their bills on time and those who get their services cut off due to non-payment. It was agreed that the procedure of a Commissioner “standing” for someone’s utility bill would not longer be done, and the above cut-off policy will prevail.

DEPARTMENTAL REPORTS

AdministrationMr. Proctor distributed a sheet showing the table of contents of a proposed new Code of Ordinances he is working on in-house; he said that publishing this Code in-house will save the town $7,000-$10,000. Commissioner Shooter asked for assurances that “someone” can’t make changes to what has already been adopted without approval of the Board; Mr. Proctor replied that every section of the new code would be approved by the Board. Mr. Proctor then informed the Board that he would be having additional surgery on August 17th and would be out through at least the 24th.

Legal – No reports

Police – Chief Reaves is working on new Departmental Standard Operating Procedures; the town is still “working” I-95

Public Works/Streets/Sanitation – No reports

Water/Sewer – Mr. Jones reported that “5 or 6” utility users still have not had their mandated backflow preventer annual tests performed. 

ANNOUNCEMENTS/OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

ADJOURNMENT

 Motion by Commissioner Hunt, second by Commissioner Boyd, to adjourn at 7:48p.m.

 

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