Regular Meeting, August 14, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the meeting and Commissioner Love gave the invocation. The Pledge of Allegiance was recited by those present.

APPROVAL OF MINUTES

Motion by Commissioner Hunt, 2nd by Commissioner Love, to approve the minutes of the July 25, 2012 working session with two corrections under Discussion of Billing Policy that corrected a substantive typographical error and added clarifying verbiage; the motion carried unanimously.

OPEN COMMENT PERIOD

  1. Chal Smith came before the Board to ask for an adjustment to his utility bill at411 W. Church St.inasmuch as he merely had the service turned on to check for leaks, and then almost immediately turned back off.

Motion by Commissioner Shooter, 2nd by Commissioner Hunt, to negate the bill; the motion carried unanimously.

  1. Ms. Linda Poole came before the Board to complain about the problems at101 S. Canal St., with the area being trashy, purposeful indecent exposure by youths, loud noise and profanity, and they don’t respect neighbors or the police. The “No Trespassing” sign has been torn down.

According to Chief Reaves, there are five heirs and four want no one to be there, but the other allows these miscreants to be there. If we can get a formal request from a majority to enforce the no trespassing sign, then even if the sign is later torn down, the Police can enforce it.

UNFINISHED BUSINESS

  1. Increase in Sanitation Rates – Mr. Proctor stated that this item had been tabled to allow him to review the Waste Management contract, which he has done. The franchise increase for this year is limited to 75% of the increase in the CPI, which is 1.28%. Mr. Proctor stated that the total cost to the town would be about $1,500 annually. It was the consensus of the Board that, inasmuch as the increase to the town is minimal, we forego passing that increase to residents at this time.

Motion by Commissioner Shooter, 2nd by Commissioner Love, to forego any increase in Sanitation Rates at this time; the motion carried unanimously.

  1. Discussion regarding participation in this year’s PARTF grant – Mr. Proctor said he brought this item to the Board mainly for information inasmuch as PARTF grants require a 50% match. It was the consensus of the Board that no action be taken on this item at this time.

3. Review of the Final STEP Report Draft – This final report is required for us to get our final reimbursement from the Rural Center. The Board had several minor corrections that made the report read more clearly, and Mr. Proctor will make those changes before emailing the report back to Mr. McCallum.

Motion by Commissioner Shooter, 2nd by Commissioner Love, to approve the draft report with the corrections; the motion carried unanimously.

NEW BUSINESS

  1. Tyrone Miles, Robeson County Health Department, RE: Teen Outreach Program – Mr. Miles came before the Board to explain this national program; he said it is already in other towns in Robeson County.He said it was an education program aimed at 12- to-18 year-olds and revolves around educating children to reduce teen pregnancy inRobesonCounty. 

Motion by Commissioner Hunt, 2nd by Commissioner  Love, to approve this program as well as a one-time use of the park at no charge on the evening of August 24th; the motion carried, with Commissioner Shooter voting Nay.

  1. Adrian Lowery, LRCOG, CDBGs –  Mr. Lowery explained the new Capacity-building CDBGs, and stated the town could apply to have all the following in one grant: rehabilitation; demolition; downtown green space;  and roofing, carpeting & improving the handicapped rear access for the Senior Center, among possibly other activities. COG would write the grant for a fee of $2,000.

Motion by Commissioner Love, 2nd by Commissioner Shooter, to approve applying for the CDBG and paying the COG $2,000 for writing the grant; the motion carried unanimously.

DEPARTMENTAL REPORTS

Administration – Mr. Proctor had two items to bring before the Board:

  1. Mr. Proctor distributed a letter from Kristin Locklear from the Council of Governments that stated the Senior Worker program is available to the Town for $1,033 per year.

Motion by Commissioner Love, 2nd by Commissioner Shooter, to hire a person through this program to clean Town Hall and the Police Department, but before hiring, the Chief has to vet the applicant; the motion carried unanimously.

  1. Mr. Proctor noted that the RobesonCounty225th Birthday Celebration will be from 4pm to 7pm on Thursday, September 13th at the new DSS building; if any community wishes to have a table to show off their town, they are free. It was the consensus of the Board that between the town, theSeniorCenter, the library and the Chamber, we could present a good perspective of the town.

Legal – No report

Police – No report

Public Works – The meter at the water plant has a bad check valve that will need to be replaced. Also, some decision must be made regarding the Komatsu backhoe that we have had so much trouble with over the last couple of years – it had cost several thousand dollars and is still not working properly

Water and Sewer – Water & Sewer Trainee Patrick Seals will be attending his first certification classes in the near future.

Board of Commissioners – Commissioner Love had three items of concern:

1. Drivers at the intersection of Church and MLK can’t see oncoming traffic due to the overgrown lot; Mr. Watson stated that he had talked to the property own this very day and the problem will be taken care of.

2. The vacantJacksonhouse has people squatting in it and they need to be evicted.

3. The Haskin’s house at 305S. MLKis dilapidated and needs to be removed. 

ANNOUNCEMENTS AND OTHE MATTERS OF INTEREST

There were no announcements or other matters of interest.

 ADJOURNMENT

Motion by Commissioner Love, 2nd by Commissioner Shooter, to adjourn at 7:52p.m.

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