Regular Meeting, October 9, 2012


Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM


Mayor Hunt welcomed everyone to the meeting and Commissioner Boyd gave the invocation. The Pledge of Allegiance was recited by those present.


Mayor Hunt requested that the “Partnering with Youth” Program be added as Item B under New Business. 

Motion by Commissioner Boyd, second by Commissioner Hunt, to add Partnering with Youth to the agenda; the motion carried unanimously.


Motion by Commissioner Hunt, 2nd by Commissioner Boyd, to approve the minutes of the September 26, 2012 regular meeting, with a clarifying amendment; the motion carried unanimously.


There were no comments from the public.


  1. Discussion/direction on Fire Inspectors – Mr. Proctor presented an addendum to his Memorandum 12-17 – Fire Inspector Survey, that expanded the inspection charge information that Red Springs had provided in the memo. He then provided a recap of the charges that other area small towns charge for fire inspections: They all charge a base rate of $75.00, with the majority splitting that amount 50/50 with the Fire Inspector.

Commissioner Shooter asked if this person would be an employee or a contracted worker. Mr. Proctor assured him that whoever is retained will be a contract worker paid on a per-inspection basis. 

Motion by Commissioner Hunt, second by Commissioner Boyd, for Mr. Proctor to contact both Ms. Stephanie Chavis and Ms. Amy Clifton to ascertain the best contract arrangements with either party, and report back to the Board; the motion carried unanimously.

  1. Presentation of Banking Services by BB&T – Ms. Heather Cox, Manager of the Rowland branch of BB&T banking, came before the Board to speak about BB&T: She said BB&T is the 20th most stable bank in the world, with a Moody’s rating of “A1,” and has never closed its doors, not even during the Great Depression. She assured the Board that BB&T has always been committed to being a partner in any community it served.

Ms. Cox stated that although BB&T could not reduce its banking charges to the Town with the service we currently receive through “Public Fund Analyzed Checking” with over 360 checks monthly, she said that the Town could avoid most if not all of the approximately $2,000 in annual charges we now pay if we moved to BB&T’s “Basic Public Fund Checking;” however, to do that, we would have to have three accounts, each with a maximum check-writing level of 150 checks per month. She recommended a General Fund Account, a Utility fund account, and a Payroll account.

Motion by Commissioner Shooter, second by Commissioner Boyd, to table this item until the next meeting; the motion carried unanimously.


  1. Discussion/direction regarding enforcement of the Occupancy Tax – Mr. Proctor had requested Town Attorney Price to look into any avenues that could be had to increase the ability of enforcing the occupancy tax. Mr. Price presented the Board and Mr. Proctor with the results of his search of general law and session law that showed that the town had several enforcement options, the most effective of which could be expensive and lengthy. If undertaken by the Town Attorney.
  2. Partnering with Youth Program – Mayor Hunt wanted to keep the Board informed regarding this program at the Rural Center Rural Partners Forum from October 15th through the 17th; originally Mr. Cole thought that his grant program could pay for the entire program for the youth, but he found out it would not; donations from the community will make up the shortfall. There will be nine students attending, as well as two teachers, two councilors, and the Mayor. Mayor Hunt asked Commissioner Boyd if she would care to attend as well, but Commissioner Boyd was unsure of her schedule.


Administration – Mr. Proctor stated that the Veterans Day Committee now had $1,611.14 in the bank.

Motion by Commissioner Shooter, second by Commissioner Boyd to donate $200.00 to the Veterans Day Committee; the motion passed unanimously.

Legal – No report

Police – No report

Public Works – Public Works Director Jesse Watson introduced employee Patrick Seals, who has just completed his 90-day probation and has also just completed his first water certification class; he will be taking his certification test soon.

Water and Sewer – No report

Board of Commissioners – Commissioner Hunt informed Mr. Proctor that Dogwood Baptist Church had to use the fire hall because they were not informed they were authorized to use the ball park; Mr. Proctor took responsibility for that miscommunication.


There were no announcements or other matters of interest.


Motion by Commissioner Shooter, second by Commissioner Hunt, to go into closed session at 7:15pm for the purposes of personnel and attorney/client privilege; the motion carried unanimously. 

Motion by Commissioner Shooter, second by Commissioner Hunt, to come out of closed session at 7:41pm; the motion carried unanimously.

There was no action taken.


Motion by Commissioner Shooter, 2nd by Commissioner Hunt, to adjourn at 7:42p.m.


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