Regular Meeting, September 11, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the meeting and Commissioner Love gave the invocation. The Pledge of Allegiance was recited by those present.

APPROVAL OF MINUTES

Motion by Commissioner Hunt, 2nd by Commissioner Boyd, to approve the minutes of the August 14, 2012 regular meeting, as presented; the motion carried unanimously.

Motion by Commissioner Love, 2nd by commissioner Shooter, to approve the minutes of the August 29, 2012 called session, as presented; the motion carried unanimously.

OPEN COMMENT PERIOD

  1. Ms Shenita Wooten, Principal of Rowland Middle School (RMS), was introduced by Mayor Hunt. Ms. Wooten informed the Board that RMS has continually improved academically over the past several years. As examples, she cited consistently improved scores on state standardized tests, and RMS being one of only three schools inRobesonCounty to be designated a “School ofDistinction.” She also informed the Board that Ms. Rowena Bullard has been named Teacher of the Year.
  2. Ms. Juliet Lucas came before the Board to inform them that Buddy Haywood of 604 E. Mill St. has instructed Public Works Director Jesse Watson not to pick up the dogs at 602 E. Mill St., which is owned by the Haywood family, even though the dogs are strays. The Board explained to Ms. Lucas that when we recently began collecting dogs again, it was stated as Commission policy that the Town will place the dog traps only when so requested by the resident, and we are therefore estopped from picking up these animals.

UNFINISHED BUSINESS

  1. Letter from David Vaughan to Close out FEMA project – Mr. Proctor read the email from David Vaughan regarding what his FEMA counterpart was looking for to close out the FEMA project. Following some general discussion, it was decided that Commissioner Shooter would get together with Mr. Proctor and address the four items; Mr. Proctor will respond to the email.
  2. Discussion regarding discharging firearms within the Town Limits – The Board reviewed Sections 90-01 through 90.03 of the Town Code relating to the discharge of firearms in Town.

Motion by Commissioner Love, 2nd by Commissioner Hunt, to table this item until the next meeting; the motion carried unanimously.

       3. Discussion of Noise Ordinance – Chief Reaves reviewed section 60.01, Disturbing Sound Levels, of the Town Code with the Board. It was his opinion that paragraph B (3) is enforceable and was appropriate to ensure that the loud profanity is stopped; the Board concurred.

         4. Discussion of tractor-trailer trucks parking within residential areas – Commissioner Shooter alluded to Section 10.01, Certain Streets Restricted, of the Town Code, that prohibits trucks from residential areas; he opined that we do not need another ordinance, but this one needs to be enforced. 

Motion by Commissioner Love, 2nd by Commissioner Hunt, to table this item until the next meeting; the motion carried unanimously. 

NEW BUSINESS

  1. Mack Locklear, new owner of the Rowland Pharmacy, requesting a drive-thru – Mr. Locklear came before the Board to request to be allowed to put a drive-through window on the north face of his building for the convenience of his customers; this proposed drive-through is on a public alley that runs between the pharmacy building and the Liberty Minit-Stop. 

Motion by Commissioner Shooter, 2nd by Commissioner Boyd, to authorize the placement of a drive-through window at the pharmacy; the motion carried unanimously. 

  1. Request from Dogwood Baptist Church to use park – A letter from Dogwood Baptist Church was presented requesting the use of the park on Saturday, October 6th from 11:00am to 3:00pm for the purpose of a community outreach program. 

Motion by Commissioner Love, 2nd by Commissioner Hunt, to allowDogwoodBaptistChurch to utilize the park for the purpose of a community outreach program at no charge to the church; the motion carried unanimously. 

  1. Letter from County Building Inspector RE: Fire Inspections – Mr. Proctor read the email from Jeff Britt, County Building Inspector, regarding the state requirement of periodic fire inspections for all businesses in town. Following a brief discussion, 

Motion by Commissioner Love, 2nd by Commissioner Hunt, to table this item until the next meeting; the motion carried unanimously.

DEPARTMENTAL REPORTS

Administration – Mr. Proctor had several items to bring before the Board:

  1. Mr. Proctor reported on his meeting with Adrian Lowery of the CoG about our Capacity-building (scattered-site) CDBG project – the grant should be ready for public hearings in late October; project applications for interested homeowners, which will then be used to strengthen the grant, should be available to the public by early next week.
  2. Mr. Proctor distributed for the Board’s perusal, a form from the North Carolina League of Municipalities for individuals to sign up to be on the NCLM’s Legislative Team or Regulatory Action Team. Mr. Proctor opined that he would be interested in signing up for the Legislative Team if the Board had no objection; there was none.
  3. The State Demographer has issued the preliminary 2011 Population Projection for Rowland; the estimated population for 2011 is 1,034, a decrease of eight people since the census was taken.
  4. Mr. Proctor presented a quick cash flow summary for the Board: For the 1st two months of FY 2013, expenditures have outpaced revenues by roughly $30,000, due mainly to having three pay periods in August, as well as two large one-time insurance payments. Our cash-on-hand as of today is $36,100; while this should be sufficient to cover current expenditures, he may have to cash in a $25,000 Certificate of Deposit to tide us over until taxes start coming in, but would get the Board’s concurrence first.
  5. Mr. Proctor said that henceforth and without objection from the Board, he would be summarizing his “FYI” enclosures in his Administrative Report:
    1. CDBG 08-C-1808 has been successfully closed out;
    2. Family Inn is slowly cleaning up the motel section and will be going out for bids to reroof the restaurant;
    3. We had 132 visitors to the website in August, the highest number of visitors yet;
    4. NC Department of Revenue Utility taxable values indicate we will get $19,200 from these businesses;
    5. Art Jackson’s email indicates we should be getting our final STEP check for $11,525 on September 14th or 17th;
    6. Mr. Proctor has been presented a plaque from the International City/County Management Association (ICMA) for 25 years’ longevity in public management, exclusive of his nine years as a public consultant.

Legal – No report

Police – The Department was audited for the first time since 1995 by the Police Standards Board, and everything is in order. The Board’s inspector stated that the Department’s records were “the most well-put-together files” he had ever seen.

Public Works – No report

Water and Sewer – No report

Board of Commissioners – Commissioner Hunt reminded the Board and the assembled citizens about Robeson County’s 225th Birthday Party, which will be held from 4:00pm to7:00pm Thursday, September 13th at the new DSS Building. Juliet Lucas will be representing the Town there.

ANNOUNCEMENTS AND OTHE MATTERS OF INTEREST

There were no announcements or other matters of interest.

CLOSED SESSION – PERSONNEL & ATTORNEY/CLIENT PRIVILEGE

Motion by Commissioner Shooter, 2nd by Commissioner Boyd, to go into closed session at 7:40pm; the motion carried unanimously.

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to come out of closed session at 8: 23pm; the motion carried unanimously.

There was no action taken.

ADJOURNMENT

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to adjourn at 8:29p.m.

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