Working Session, November 28, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM.

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the working session and Commissioner Boyd gave the invocation.  The Pledge of Allegiance was recited by the group.

 PUBLIC HEARING

Motionby Commissioner Love, 2nd by Commissioner Hunt, to go into Public Hearing for the Community Development Block Grant at 6:32pm; the motion carried unanimously.

Mr. Adrian Lowry of the Lumber River Council of Governments provided a synopsis of the grant’s multiple purpose: housing rehabilitation/reconstruction; demolition of dilapidated vacant houses; rehab work on the Senior Center; and creating a pocket park on Main Street.

There were no comments from the public.

Motionby Commissioner Love, 2nd by Commissioner Shooter, to close the Public Hearing at 6:34pm; the motion carried unanimously.

APPROVAL OF MINUTES

Motion by Commissioner Love, 2nd by Commissioner Shooter, to approve the minutes of the November 13, 2012 regular meeting with two non-substantive corrections; the motion carried unanimously.

OPEN COMMENT PERIOD

There were no comments from the public.

UNFINISHED BUSINES

  1. Community Development Block Grant Discussion –  Adrian Lowery from the Lumber River Council of Governments provided a final synopsis of the grant proposal with the Board; the grant request is for a total amount of $499,950. These funds will rehabilitate three homes; demolish and reconstruct another four homes; demolish and clear four dilapidated vacant structures; place a rubberized roof on, and provide handicapped access for, the Senior Center; and, build a pocket park on Main Street.
  2. Family Inns Matter – Mr. Subodh K. Thakur, owner of the Family Inns, came before the Board to provide an update on the plans he had submitted in February, 2012, regarding the clearing and redevelopment of his property on US301/US501 at I-95. He thanked the Board for its patience and expressed his desire to bring the property up to standards, but in the current economy, he has a cash flow problem and work is proceeding slowly.

The Board empathized with Mr. Thakur’s problems, but reminded him that this problem has been ongoing for several years, predating the economic downturn, and that prior plans have also not come to fruition. Mr. Thakur assured the Board that, barring any unforeseen problems, he expected the restaurant building to be roofed by April, 2013; once it is roofed, the interior work should proceed quickly. As soon as he finalizes the restaurant, he plans to rehab the two left side buildings and then to demolish the two on the right. If the funding to rehabilitate is unavailable, he will have no alternative but to demolish and clear all four of the motel buildings.

The Board thanked Mr. Thakur for appearing and asked that he again reassure them on the timeline for the restaurant, which he did. He again thanked the Board for its patience.

  1. Ordinance 12-112, Fire inspections – Mr. Proctor read Ordinance 12-112, summarizing the fee highlights. A question arose regarding the authority in Section 5-203 (5) of the town to provide fire inspections for “medical and veterinary clinics, rest homes and group homes, hotels and motels, and any facility with multiple sleeping rooms.” Mr. Proctor was asked to find out if inspections of that type were a county responsibility or if the town had that authority.

Motion by Commissioner Shooter, 2nd by Commissioner Boyd, to table Ordinance 12-112 to the next meeting to allow Mr. Proctor to ascertain responsibility for those inspections.

NEW BUSINESS

There was no New Business this meeting.

DEPARTMENTAL REPORTS

AdministrationMr. Proctor distributed to the Board a letter from the USDA regarding the biennial request to ascertain if our three USDA loans in the face amount of $830.000 plus accrued interest of $17,786.99 could be refinanced through a private lender. Mr. Proctor explained that he had just got this letter but wanted the Board to be aware of it while he made the requisite enquiries.

Legal – No reports

Police – Chief Reaves informed the Board that there will be DWI Checkpoints with the BATmobile and several roadblocks on November 30, 2012.

Public Works/Streets/Sanitation – No reports.

Water/Sewer – Water/Wastewater Operator Jerry Jones informed the Board that the Capital Improvement Program updates have to be out to the State by June 30, 2013.

COMMISSIONER REPORTS

Commissioner Love informed the Board that some Waste Management collectors are neglecting to collect on rear-door accounts; she expressly listed Ms. June Nygard on E. Church St.

Mayor Hunt informed the Board that she and Mr. Proctor had met with John Masters and the audit will be presented at the December 11th Commission meeting.

ANNOUNCEMENTS/OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

ADJOURNMENT

Motion by Commissioner Hunt, 2nd by Commissioner Boyd, to adjourn at 7:56p.m.

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