Regular Meeting, January 8, 2013

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the meeting and Commissioner Love gave the invocation. The Pledge of Allegiance was recited by those present.

AMEND AGENDA

Commissioner Shooter requested that Item VI-B, Discussion of Gaming Revenues, and Item VI-C, Discussion of Mid-year Raises, be removed from the agenda, and that Closed Session, Attorney-Client Privilege, be added; Mayor Hunt requested that Paula Hester be added to New Business.

Motion by Commissioner Shooter, 2nd by Commissioner Hunt, to remove Items VI-B & VI-C from the agenda, to add Closed Session for discussion of litigation to the agenda, and to add Paula Hester to New Business; the motion carried unanimously.

APPROVAL OF MINUTES

Motion by Commissioner Love, 2nd by Commissioner Shooter, to approve the minutes of the December 11, 2012, Regular Meeting as presented; the motion carried unanimously.

OPEN COMMENT PERIOD

  1. Ms. Lolita Watson of Hines Street asked if there was any new information regarding a solution to semi trucks parking in residential areas. Commissioner Hunt said that Chief Reaves was to contact drivers to get their ideas. The old sewing plant is no longer an option as they have just fenced in their parking lot. Chief Reaves informed the Board that he is attempting to contact the owners of the old Rowland Motors property to ascertain its suitability for semi-tractor-trailer parking.

Ms. Watson also asked about the ABC Board’s meeting schedule and enquired how much the Town received annually in payments. Commissioner Love replied that the ABC Board has no scheduled meetings; Commissioner Shooter responded that we haven’t received any ABC Board money in at least fifteen years.

UNFINISHED BUSINESS

There is no Unfinished Business this meeting.

NEW BUSINESS

  1. Resolution 13-01, Opposing legislation allowing the forced taking of municipal water systems – Mr. Proctor read the long title of Resolution 13-01.

Motion by Commissioner Love, 2nd by Commissioner Hunt, to adopt Resolution 13-01, opposing legislation allowing the forced taking of municipal water systems; the motion carried unanimously.

  1. Paula Hester, Council of Governments representative for Rowland – Ms. Hester with the Lumber River Council of Governments introduced herself as the new representative for Rowland, and addressed the Commission about some of the activities and programs of the CoG:; prime examples among these programs are Community Development Block Grant programs and  the OJT program for dislocated employees, where reimbursements of up to 90% for up to six months can be given to employers who hire and train these dislocated workers.

Ms. Hester thanked the Board for its time, and reiterated that she and the CoG are here to assist in any way they can.

MID-YEAR BUDGET DISCUSSION

Mr. Proctor stated that he put this item on the agenda to give the Commission a heads-up that he will have the mid-year budget ordinance ready for the January 23rd Working Session. In the meantime, he will be meeting with the other departments and their respective Commissioner Committees to ascertain areas for savings.

In response to a request from Mayor Hunt at the last meeting to provide a General Expense Schedule showing when in the budget cycle standard payments such as bond payments, health insurance payments and other periodic payments are scheduled to be made, Mr. Proctor distributed a spreadsheet entitled “Major Regularly-Scheduled Payments.”

Mr. Proctor also distributed an email from the NCLM regarding the ban on Sweepstakes Gaming for the Board’s edification.

DEPARTMENTAL REPORTS

Administration – Mr. Proctor stated that he had three quick items: (1) He talked with David Vaughan from NCEMA, who believes that FEMA will approve the last reimbursement next month and we should be receiving our $11,500 in the first week of March; (2) he has also spoken with CSX representatives, who told him the contract is completed and must be signed off on by “higher-ups” and then sent to NCDOT – Mr. Proctor will contact NCDOT in early February to get another update; (3) Mr. Proctor contacted the CoG regarding the Town not getting Robeson County Municipal Association meeting materials, and it seems several communities were inadvertently removed from the contact list; this has now been remedied. The next RCMA meeting will be hosted by Robeson County at 7:00pm on Tuesday, January 29th at the County Emergency Operations Center building on Legend Drive in Lumberton.

Legal – No report

Police – No report

Public Works – Mr. Watson introduced new employee Hugh Britt. Commissioner Love asked what he will be learning; Mr. Watson said he’d be learning the equipment and also wanted to learn about water and wastewater.

Water and Sewer – Mr. Watson advised the Board that Water & Sewer Operator Jerry Jones had eye surgery Monday and will be out for a while; also, Patrick Seals will be taking his first water certification test in February. Commissioner Hunt asked if, when he was fully certified, could he replace Joe McGirt as back-up Operator, and Mr. Watson said that it would take several years to be fully certified.

Board of Commissioners – No comments.

ANNOUNCEMENTS AND OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

CLOSED SESSION – ATTORNEY/CLIENT PRIVILEGE

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to go into closed session at 7:00pm for the purposes of discussing litigation; the motion carried unanimously.

Motion by Commissioner Shooter, 2nd by Commissioner Love, to come out of closed session at 7:19pm; the motion carried unanimously.

There was no action taken.

Commissioner Hunt asked if we could go into closed session to discuss personnel.

CLOSED SESSION – PERSONNEL

Motion by Commissioner Shooter, 2nd by Commissioner Love, to go into closed session at 7:23pm for the purposes of personnel; the motion carried unanimously.

Motion by Commissioner Shooter, 2nd by Commissioner Love, to come out of closed session at 7:27pm; the motion carried unanimously.

There was no action taken.

ADJOURNMENT

Motion by Commissioner Hunt, 2nd by Commissioner Boyd, to adjourn at 7:28p.m.

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