Working Session, September 26, 2012

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM.

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the working session and Commissioner Boyd gave the invocation.  The Pledge of Allegiance was recited by the group. 

APPROVAL OF MINUTES

Motion by Commissioner Love, 2nd by Commissioner Shooter, to approve the minutes of the September 11, 2012 regular meeting as presented; the motion carried unanimously.

Clerk Blake Proctor informed the Board that he had re-listened to the recording of an earlier meeting and had discovered that a quote in the minutes attributed to Commissioner Hunt had actually been made by Chief Reaves. He would make the correction in the minutes and have the Mayor sign it.

OPEN COMMENT PERIOD

Ms. Laura Campbell called today to take her name off the Open Comment agenda; there were no other comments.

UNFINISHED BUSINES

  1. Discussion/direction on retaining a Fire Inspector – Following some general discussion regarding the requirement for fire inspectors, the Board asked Mr. Proctor to find out what other small communities are charging for inspections and paying contract inspectors, and bring his findings to the next meeting. 
  2. Discharging firearms within Town Limits – This item was deleted from the agenda as having been fully covered at the September 11th meeting.
  3. Discussion of Noise Ordinance – This item was deleted from the agenda as having been fully covered at the September 11th meeting.
  4. Discussion of Parking Trucks on Town Streets – This was a continuation of the discussion from the previous meeting. Mr. Proctor suggested that the Town try to find a place for semis to park that does not disturb neighbors; the old Chevy dealership is now being leased, but the parking lot at the old textile plant might be available. Commissioner Love stated that those semis that roll through her neighborhood at night are very quiet. Commissioner Shooter explained that the problem stems from “reefer” trucks which keep their air conditioners on all night.

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to have Chief Reaves contact all semi truck drivers parking in residential neighborhoods to explain to them the town ordinance restricting tractor/trailer parking in residential areas and ask for their input for a solution; the motion carried unanimously.

  1. Discussion of the CDBG Capacity Grant – Mr. Proctor read into the record his Memorandum 12-16 regarding his recent meeting with Adrian Lowry. For this grant cycle, the Division of Community Assistance has changed several requirements: Applications for rehabilitation assistance are to be an integral part of the grant itself; the grant resolution will not be required until after the grant has been approved, instead of prior to submission; and, a grant committee to include a “citizen volunteer” was to be formed.

 Motion by Commissioner Love, 2nd by Commissioner Shooter, to appoint Commissioner Boyd and Commissioner Hunt to the CDBG Committee; the motion carried unanimously. 

Memorandum 12-16 also included a proposed calendar for the adoption schedule, including the Citizen Committee meetings and Public Hearings. The four purposes of the grant will be 1) the rehabilitation of homeowner-occupied houses and include meeting LMI income criteria; 2) demolition of dilapidated structures; 3) replacing the roof of the Senior Center and making to rear entrance handicapped accessible; and, 4) developing the two open spaces in downtown into mini-parks. 

NEW BUSINESS

  1. Banking Service Presentation – Mr. Mike Smith of Lumbee Guaranty Bank came before the Board and explained to them that they would offer banking services to the Town at no charge for normal banking; of course, specialized services would still be charged the requisite fees.

Mr. Proctor explained that this would save the town between $1,800 and $2,200 a year in banking charges. He said that BB&T will be at the October 9th meeting to make a counter-offer.

  1. Donation to the Veterans Day Committee – Ms. Emma Burns was in attendance to request a donation to allow the Veterans Day ceremony to continue for a third year. After a short discussion and an acknowledgement of support, it was the consensus of the Board to hold off on any specific monetary commitment until a later date.
  2. Adoption of the Robeson County Solid Waste Management Plan Update – Mr. Proctor read Resolution 12-5 into the record.

Motion by Commissioner Love, 2nd by Commissioner Hunt, to adopt Resolution 12-5; the motion carried unanimously.

  1. Discussion of Cultural Arts Facility – Mr. DeRay Cole came before the Board to explain his conceptual project for a cultural arts facility in downtown Rowland at the former K&W Enterprises building at 102 E. Main Street. This will be a place to sell art, crafts and other handiworks, mainly by local artists and artisans; the establishment will also be selling such sundry items as greeting cards and jewelry. The plan is to attract some of those 7,900 people driving through town eqst and west on US501/NC130, and to perhaps entice other businesses to begin operations along Main Street.

DEPARTMENTAL REPORTS

AdministrationMr. Proctor reminded the Board about the Lumber River Council of Governments Annual Dinner Meeting on Thursday, October 18th. At Commissioner Hunt’s request, Mr. Proctor summarized the Bank Reconciliation Report, highlighting the fact that our Cash-on-Hand has increased from $16,664 on August 31st to $143,314 as of September 21st.

Legal – No reports

Police – No reports

Public Works/Streets/Sanitation – Mr. Watson informed the Board that several vehicles and pieces of equipment are offline for repairs.

Water/Sewer – No reports; Jerry Jones and Patrick Seals are in water/wastewater school.

ANNOUNCEMENTS/OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

ADJOURNMENT

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to adjourn at 7:42p.m.

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