Regular Meeting, March 12, 2013

 

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:30 PM

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the meeting and Commissioner Love gave the invocation. The Pledge of Allegiance was recited by those present.

APPROVAL OF MINUTES

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to approve the minutes of the February 27, 2013, Working Session as presented; the motion carried unanimously.

OPEN COMMENT PERIOD

  1. Ms. Kay Turner appeared before the Board to ask why she had to pay so much for her dog to be boarded at the town’s pound for two days, and questioned how the dog could eat if it had a muzzle on the whole time. Mr. Watson explained that the old fees when there was an animal control officer from the county was $40 to redeem the animal, plus $15 a day for food and care, so this is merely a continuation of the old policy.

The Board reminded Mr. Watson that the county was supposed to come by daily to collect any animals that may have been held overnight and deliver them to the county pound. Therefore, except on weekends, we are not supposed to hold animals longer than overnight; otherwise we will have to have a veterinarian on standby, which the town cannot afford.

Motion by Commissioner Hunt, 2nd by Commissioner Love, to rebate $15 to Ms. Turner; the motion carried unanimously. 

Motion by Commissioner Shooter, 2nd by Commissioner Love, to reduce the daily fee from $15 per day to $7 per day for feeding and care; the motion carried unanimously.

Mr. Proctor sought clarification that the $40 redemption fee was not affected, and was assured that this fee will remain at $40.

  1. Ms. Lolita Watson requested an update of the solar farm issue; Mayor Hunt informed the assemblage that the County Planning Board had viewed the site yesterday afternoon (March 11th), and then at its meeting later that evening had said they would recommend approval to the CountyCommission.

Ms. Watson also opined that the repaving of US301  through town (North and South Bond Street) was taking too long.

Lastly, she asked if there was any way to make owners of houses that burn down clear their property in a timely manner. Commissioner Shooter replied that the county has the authority to condemn properties, but the town does not; Mayor Hunt also reminded her that the town no longer has code enforcement capabilities since the CoG lost Felecia Locklear’s services. 

UNFINISHED BUSINESS

  1. Instituting an Extra-territorial Jurisdiction – Mr. Proctor briefly summarized the contents of Memo 13-03, regarding North Carolina Statutes 160A-360 and 160A-362, which govern Extra-territorial Jurisdiction. Commissioner Shooter then provided a brief explanation to the Board and assemblage regarding the purpose of ETJs and the benefits of having them.

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to table the discussion of ETJs until the March 27th meeting, at which time Town Attorney Price could be present; the motion carried unanimously.

  1. Decision regarding the RCMA dinner – Mr. Proctor summarized the proposed menu for the dinner and informed the Board that the per-person cost would be $10 for buffet-style or $9 for sit-down dinner.

Motion by Commissioner Shooter, 2nd by Commissioner Love, that the RCMA dinner be buffet-style, the motion carried unanimously.

NEW BUSINESS

A. Tourism Appreciation Day – Mr. Proctor directed the Board’s attention to a memo from the NC Department of Commerce, Division of Tourism, announcing this year’s Tourism Appreciation Day event, and inviting the town to set up a booth displaying items of interest at the Exit 5 Welcome Center. The event will beFriday, May 10th between 10:00am and 2:00pm. Commissioner Shooter stated that the Fire Department has had their antique fire engine there each of the last several years. It was mentioned that this would be of interest to the Chamber of Commerce and the Historical Society. 

BUDGET DISCUSSION

Mr. Proctor read his Memo 13-04, which provided a summary of the town’s finances for and as of February, 2013: Total Revenues for the month were $127,961, and total expenditures were $85,333, adding $42,628 to Fund Balance. Year-to-Date, Revenues have totaled $892,049, with expenditures of $821,727, providing $70,322 to Fund Balance.

He also stated that he will have the FY 2014 budget calendar ready for the Board’s approval at the March 27th meeting.

DEPARTMENTAL REPORTS

Administration – Mr. Proctor stated that he had a few quick items: (1) He went to the Family Inns project and determined that the restaurant roofing phase is about two weeks ahead of schedule, inasmuch as the roof trusses will be completed this week, and the roof should be on very soon – at that time, work on the interior can proceed unhampered by weather; (2) he contacted David Vaughan of the NCEMA, who informed him that PW42 is completed, but PW28 has not yet been approved by FEMA and, since most of the FEMA folks are in western North Carolina due to the recent flooding, getting this approval will be delayed a month or two. Nevertheless, we should have our final payment of $11,500 before the end of this fiscal year; (3) he contacted Ben  Biesterveld with CSX who informed him that the Master Closure Agreement  was still in CSX’s hands but should be back with NCDOT this week; if it’s acceptable to NCDOT, it should be shortly thereafter back to the town for our signature to then close the Mill Street crossing; (4) he talked with Adrian Lowry of the CoG office about the CDBG application, and was informed that due to the federal “sequester,” there is no telling when the funds will be available to us; (5) he informed the Board that last year when our town brochures were printed, he went from Dillon to Fayetteville to place brochures in all the motels on I-95; he opined that it was time to restock the motels and sought permission to do so; it was the Board’s consensus that this was in the town’s best interest and they gave their tacit approval.

Legal – No report

Police – No report; however former Police Captain David Prevatte’s mother just passed away.

Public Works – No report

Water and Sewer – Mr. Watson advised the Board that Water & Sewer OperatorJerry Jones has had  his additional eye surgery and will be out for a while longer.  He is seeing much better than he was before.

Board of Commissioners – Commissioner Hunt recommended that all concerned Rowland citizens attend the April 1st County commission meeting, at which time the solar farm matter will be discussed and voted on. Mr. Proctor reminded the Board that that day was Easter Monday, and it needed to be determined if the County was still holing their meeting that evening; he will contact the County and find out when the meeting was to be held, and inform the Board at the March 27th meeting.

ANNOUNCEMENTS AND OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

ADJOURNMENT

Motion by Commissioner Hunt, 2nd by Commissioner Love, to adjourn at 7:20p.m.

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