Working Session, June 2, 2014

CALL TO ORDER

Mayor Hunt declared a quorum present and called the meeting to order at 6:45 PM

WELCOME/INVOCATION/PLEDGE OF ALLEGIANCE

Mayor Hunt welcomed everyone to the meeting and Commissioner Love gave the invocation. The Pledge of Allegiance was recited by those present.

AMEND AGENDA

Mr. Proctor requested that an Executive Session be added for discussion of Personnel.

Motion by Commissioner Shooter, 2nd by Commissioner Hunt, to add to the agenda an Executive Session for Discussion of Personnel; the motion carried unanimously.

APPROVAL OF MINUTES

Motion by Commissioner Love, 2nd by Commissioner Shooter, to approve the minutes of the March 12, 2013, Regular Meeting as presented; the motion carried unanimously.

OPEN COMMENT PERIOD

There were no comments from the public.

UNFINISHED BUSINESS

  1. Continuation of discussion of Extra-Territorial Jurisdiction (ETJs) – Mr. Proctor directed the Board’s attention to an email by Ms. Jan Maynor, Executive Director of the Lumber River Council of Governments, that stated that permission to create an ETJ was required from each county commission, and that the Robeson County Commissioners have not granted that permission in at least several decades.

Town Attorney Price distributed copies of NC House Bill 264, “An Act to Remove the Injustice of Extra-territorial Jurisdiction by Declaring that no City, Town, Village, or Other Political Subdivision within the State May Have or Exercise any Jurisdiction Beyond Its corporate Limits.” This act would ban all ETJs.

Motion by Commissioner Shooter, 2nd by Commissioner Love, to table this matter until the State decides what direction it will take on ETJs; the motion carried unanimously.

  1. Discussion of Park Concession – Mr. Antonio Hasty came before the Board to continue the discussion of his desire to operate the concession stand at the town’s ballpark during the baseball season. During discussion, it was revealed that Maxton contracts out its concession stand.

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to table further discussion of concession stand operations until we can get Maxton’s contract for comparison purposes; the motion carried unanimously.

NEW BUSINESS

  1. Ordinance 13-115, Charges for Animal Impoundment – Mr. Proctor read Ordinance 13-115, Charges for Animal Impoundment. There was general discussion about the need for an impoundment fee in light of the $50 civil penalty; Mr. Proctor informed the Board that the civil penalty was for a violation of the Code of Ordinances, while the impoundment charge was a charge for holding and releasing the animal.

Discussion ensued regarding the viability of charging the fees without having those charges codified; Mr. Proctor replied that this was the reason for bringing Ordinance 13-115 to the Board for consideration. Attorney Price opined that Mr. Proctor was correct, but the following Code section, Section 70.07, needed to be amended to allow this section to be applicable.

Motion by Commissioner Shooter, 2nd by Commissioner Love, to table further discussion of impoundment fees until Attorney Price and Mr. Proctor can bring back an expanded ordinance; the motion carried unanimously.

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to refund the impoundment charges levied on Ms. Key Turner and Ms. Fay Dent; the motion carried unanimously.

BUDGET DISCUSSION

Mr. Proctor reviewed with the Board his Memorandum 13-5, comparing tax collections year-to-date for 2012 and 2013. He stated that total taxable value for Rowland has decreased by $353,978. Thus far in this tax year, we have collected 81.2% of levies, as opposed to 79.7% last year.

Mr. Proctor then summarized his Memorandum 13-6, the Budget Calendar for preparing the Fiscal Year 2014 budget. There were no comments from the Board.

DEPARTMENT REPORTS

Administration – No report

Legal – No report

Police – Chief John Reaves had three items of information for the Board:

  1. Chief Reaves distributed a Resolution (numbered 13-3 after the fact) adopting a proposed Robeson County Law Enforcement Interlocal Mutual Aid Agreement.

Motion by Commissioner Love, 2nd by Commissioner Hunt, to adopt the Resolution 13-3, Law Enforcement Mutual Aid; the motion carried unanimously.

  1. Chief Reaves informed the Board that the Lee Goodman property, zoned C-1 commercial, on the southeast corner of N. Hickory and W. Mill Streets is being used as a “junkyard” and also houses four goats; according to the Code of Ordinances, he can have only one goat on a lot that size. Commissioner Hunt informed the Board that he had spoken with Mr. Goodman, who requested he be allowed 20 days to clean up the lot and get rid of the goats.

Motion by Commissioner Hunt, 2nd by Commissioner Love, to afford Mr. Goodman the 30 days as requested to clear the lot; the motion carried unanimously.

Mr. Proctor told the Board that he would write a letter to Mr. Goodman informing him of the Commission’s decision.

  1. Mr. James Hampton has approached him ostensibly in the name of Rene Stackhouse, President of the RobesonCountyNAACP, for a permit to hold a demonstration at Southside-AshpoleElementary School for three days. Discussion ensued regarding motives and personal animosities. Commissioner Love stated that Mr. Hampton’s request to utilize the Alumni building grounds was denied by the Alumni Association.

It was determined that as long as he complied with the permit rules, including staying off the school grounds and out of the roadway, there was no reason for denial; however, inasmuch as the Robeson NAACP had been admonished by NAACP national headquarters to not have any activities until it was in compliance with national training rules, it may be in the best interest of everyone to contact Ms. Stackhouse before issuing a permit in their name. The Chief will make that contact.

Public Works – Jesse Watson has spoken with Joe McGirt to rid the wastewater treatment plant area as well as the sewer outfall of the beavers there; there will be no charge top the town for this service.

Water & Sewer – Jerry Jones distributed the recently-completed annual update to the Local Water supply Plan (LWSP). There were no questions from the Board.

 Commissioners –

  1. Commissioner Love reminded the assemblage that the solar farm proposal is on the County Commission’s agenda for their meeting at 6:00pm on April 1st, and urged everyone to be there in opposition.

Commissioner Love also stated that the Southside High School Alumni Association was trying to get ownership of the AlumniBuilding from the CountySchool Board. She requested a letter of support from the Board.

Motion by Commissioner Shooter, 2nd by Commissioner Hunt, to write a letter of support for the Southside High School Alumni Association to obtain ownership of the AlumniBuilding from the CountySchool Board; the motion carried unanimously.

  1. Mayor Hunt thanked Town Hall staff for the good job they did in preparing for the RCMA March dinner last night.

ANNOUNCEMENTS AND OTHER MATTERS OF INTEREST

There were no announcements or other matters of interest.

EXECUTIVE SESSION

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to go into Executive Session at 8:17pm for discussion of a personnel matter; the motion carried unanimously.

Motion by Commissioner Shooter, 2nd by Commissioner Hunt, to come out of Executive Session at 8:49pm; the motion carried unanimously.

There was no action taken.

ADJOURNMENT

Motion by Commissioner Hunt, 2nd by Commissioner Shooter, to adjourn at 8:50p.m.

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